Visa Guidelines

Foreign Nationals seeking to travel to India are required to possess a valid passport of their country and a valid Indian Visa in order to facilitate entry.

Type of Visa: Conference VisaPeriod: For the duration of the conference or as granted

india-visa-informationForeign passengers should ensure that they are in possession of valid Indian Visa before they start their journey to India except nationals of Nepal and Bhutan who do not require visa to enter India and nationals of Maldives who do not require visa for entry in India for a period up to 90 days (a separate Visa regime exists for diplomatic/official passport holders).


The Consular Passport and Visa (CPV) Division of the Ministry of External Affairs is responsible for issuance of Indian visas to the foreign nationals for their visit for various purposes. This facility is granted through various Indian missions abroad.


Visa fees are non-refundable and subject to change without notice. The High Commission reserves the right on granting and deciding type/duration of visa irrespective of the fees tendered at the time of making application. Granting of Visa does not confer the right of entry to India and is subject to the discretion of the Immigration Authorities.

Visa Application Form:

Visa application form is available at the office of Indian Embassy or Consulate in delegate’s respective country.

Procedure for obtaining Visa:

Visas can be applied for in person or by post at the High Commission of India based in the country from where the candidate intends to depart for India.

Requirements for Visa:

Generally the following documents are required for obtaining Indian Visa. However, the requirement may vary from country to country. It is recommended that you inquire with the Consulate, Embassy or agent directly to confirm necessary documents.

  • Original passport valid for at least 6 months
  • Visa fee
  • Two passport size photographs
  • Supporting documents, where necessary
    • Invitation letter sent by World Congress on Agroforestry 2014 Secretariat after successful registration.
    • Approval letter from the Ministry of External Affairs (MEA): This can be downloaded from this website (see below).
    • Approval letter from the Ministry of Home Affairs (MHA): This can be downloaded from this website (see below).
  • Duly completed application form

Source/ FAQ from Ministry of Home Affairs

For more details visit: ‘Indian Missions/Embassies Abroad’

Delegates from Afghanistan, China, Iran, Pakistan, Iraq, Sudan, Foreigners of Pakistani Origin and Stateless persons

Prior and specific approval for attendees who are from Afghanistan, China, Iran, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons is to be obtained; Delegates who fall in this category, have to approach conference secretariat at the earliest, at least 60 days prior to the conference with scanned copy of passport. Name Surname DOBdd/mm/yyyy Nationality & Passport No. DOI Place of Issue Date of Exp. Address


In case of any clarification or difficulties please write to


Letter from Ministry of External Affairs – I

Letter from Ministry of External Affairs – II

Letter from Ministry of External Affairs – III

Letter from Ministry of Home Affairs

Letter from Ministry of Home Affairs-II

Letter from Nodal Ministry

State Permission (NOC/ Clearance from NCT of Delhi)


Important Update

Please be advised that the Congress has obtained the requisite ministerial permissions from the Government of India, namely, the Ministry of Agriculture, the Ministry of Home Affairs, the Delhi State Government and the Ministry of External Affairs (M.E.A).  You are requested to download the copy of permission letters from above links and apply for your Indian VISA in your respective countries. The list of Indian High Commissions is available here. Note the application requirements may vary for different countries.


Queries pertaining to assistance towards VISA may be addressed to Mr. Devkant Shacksaria and sent to with subject as “VISA ASSISTANCE”


A helpline has been created w.e.f 20th January 2014 functional from Monday through Friday 0930 to 1830 hrs (IST +530hrs GMT). Helpline number – +91-124-4974173
It shall be our endeavour to assist you.


The M.E.A permission as you would notice carries certain names from the Delegate attendee list for WCA. Please do not panic if you don’t find your name in there. Your name has been submitted to the M.E.A and is under their internal verification process. This should not affect your VISA application and we urge you to go ahead with applying your VISA at the earliest.


Whilst a Conference Visa is suggested to be applied for, delegates who have booked field trips may also apply for a Tourist Visa as this may be faster, being careful not to mention Conference but Touristic purposes as the reason for travel.

Vigyan Bhavan & Kempinski Ambience

10 - 14 February 2014 Delhi, India
organised by


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